Privacy Policy

Mornington Screening Service — Last updated: September 2026

1About This Policy

Mornington Screening Service (MSS) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).

This policy applies to all personal information we collect from employers, job applicants, and website visitors.

2What Personal Information Do We Collect?

We collect personal information in the following circumstances:

From Employers:

• Contact name, title, email, phone number
• Business name and details
• Job descriptions and role requirements
• Information about hiring needs and preferences

From Job Applicants:

• Name, contact details, email, phone number
• Résumé and work history
• Qualifications and experience
• Any information applicants voluntarily provide in response to screening questions

From Website Visitors:

• IP address, browser type, pages visited
• Information collected via cookies and analytics tools (see below)

3How Do We Use Your Personal Information?

We use personal information for the following purposes:

• To provide screening and shortlisting services to employers
• To assess applicants against job requirements and communicate with them
• To respond to inquiries and provide customer support
• To send marketing communications (only with consent)
• To comply with legal obligations
• To improve our website and services

We do not use personal information for automated decision-making or profiling without consent.

4Do We Share Your Personal Information?

We only disclose personal information in the following circumstances:

With Employers:

We share applicant information (résumé, screening responses) with the employer who posted the role, so they can make hiring decisions.

With Service Providers:

We may share information with third-party service providers (e.g., email providers, website hosts) who assist us in delivering our services. These providers are bound by confidentiality obligations.

Legal Compliance:

We may disclose information if required by law (e.g., court order, regulatory request).

Business Transfer:

If MSS is sold or merges with another business, personal information may be transferred as part of that transaction.

We do not sell or rent personal information to third parties for marketing purposes.

5How Do We Protect Your Personal Information?

We hold personal information in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification, or disclosure. We implement:

• Secure data storage with restricted access
• Password-protected systems
• Secure email communication
• Regular security reviews

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6How Long Do We Keep Your Personal Information?

We retain personal information only for as long as necessary to:

• Provide our screening service
• Comply with legal obligations
• Resolve disputes or handle complaints

Applicant information is typically retained for the duration of the recruitment process and a reasonable period after (generally 12 months). Employer account information is retained while the account is active and for a reasonable period after closure.

You can request deletion of your personal information at any time, subject to legal retention requirements.

7Your Privacy Rights

Under the Australian Privacy Principles, you have the right to:

Access

Request access to your personal information we hold.

Correction

Request correction of inaccurate or out-of-date information.

Deletion

Request deletion of your personal information (subject to legal obligations).

Opt-out

Opt out of marketing communications at any time.

To exercise any of these rights, contact us using the details below.

8Cookies and Website Analytics

Our website uses cookies and Google Analytics to:

• Track visitor behaviour and website performance
• Remember your preferences
• Improve user experience

Cookies are small text files stored on your device. You can disable cookies in your browser settings, but this may affect website functionality.

We do not use cookies to collect sensitive personal information. For more information on how Google handles your data, see Google's Privacy Policy.

9Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external websites. We encourage you to review their privacy policies before providing personal information.

10International Data Transfers

MSS operates within Australia. We do not intentionally transfer personal information internationally, except where required to deliver our services or comply with legal obligations. Any such transfers are made in accordance with the APPs.

11Children's Privacy

Our services are not directed at children under 18. We do not intentionally collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it promptly.

12Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date above.

Your continued use of our website and services constitutes acceptance of the updated Privacy Policy.

13Contact Us

If you are not satisfied with our response, you can lodge a complaint with the Office of the Australian Information Commissioner (OAIC):

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This Privacy Policy is provided as a reference document. Review it with legal counsel before publishing to ensure it aligns with your specific business practices and legal obligations.